PowerSchool Plugin

Counselor Queue
for PowerSchool

A structured workflow that replaces emails, sticky notes, and hallway conversations with a real referral system. Teachers submit. Counselors act. Nothing gets lost.

Request Pilot ← All Plugins
powerschool.yourdistrict.org/admin/academiaforge/counseling_queue.html
Counseling Queue
Manage student referrals, visits, and follow-ups
7
Pending
3
In Progress
24
Completed
2
Follow-ups Due
Pending 7
Approved
Completed
Denied
TimeStudentGradeReasonUrgencyActions
7:45 AM Carlos Rodriguez
#S20003		 9 crisis
Student expressed feeling overwhelmed...		 crisis !
8:15 AM Marcus Washington
#S20001		 10 academic
Struggling with Algebra II, failing...		 high
9:30 AM Emily Chen
#S20002		 11 college
AP course selection for senior year...		 medium
10:00 AM Priya Patel
#S20004		 12 schedule
Switch 6th period elective due to...		 low
Student View
Students see status — not notes

Students can check their own referral status. They never see counselor notes, internal urgency levels, or details from personal/crisis referrals.

powerschool.yourdistrict.org/students/academiaforge/my_counseling.html
My Counseling
Your counseling referrals and visit history
How this works: When a teacher thinks you could benefit from talking with your counselor, they submit a referral. Your counselor will review it and schedule a time to meet.
3
Total
1
Active
2
Completed
College Referral March 25, 2026
Approved
Your teacher recommended you meet with your counselor to discuss AP course options for next year.
Your counselor will pull you for a meeting soon.
Academic Referral March 10, 2026
Completed
Your teacher noticed you might benefit from some extra support in Algebra II.
Visit completed March 12
Personal Referral February 5, 2026
Completed
A staff member requested you meet with your counselor.
Visit completed February 20
The Problem
Counselor workflows are invisible
A teacher notices a student struggling. They send an email, mention it in the hallway, maybe fill out a Google Form. The counselor makes a mental note. A week later, nobody remembers. The student never got seen.
There's no trail, no priority system, no follow-up mechanism. Schools are doing critical student support work on sticky notes.
Five Categories
Built around how counselors actually work
Every referral is categorized so counselors can prioritize and prepare before pulling a student.
Academic
Schedule
College / Career
Personal
Crisis

Crisis referrals are auto-flagged and sorted to the top of the queue.

Three Roles, One Workflow
Everyone sees what they need
Teacher

Submit Referrals

A clean form inside the teacher portal. Select a student, choose a category, set urgency, describe the concern. Takes 30 seconds.

  • Student lookup by number
  • Category and urgency selection
  • Preferred period to pull student
  • Crisis banner with safety protocol reminder
Counselor

Manage the Queue

A prioritized dashboard with stats, tabs, and one-click actions. Approve, deny, or log visit outcomes with notes and follow-up dates.

  • Crisis-first priority sorting
  • Approve / deny with reason tracking
  • Visit logging with outcome notes
  • Parent and teacher contact checkboxes
  • Follow-up date scheduling
Student Record

Counseling History

A timeline view inside the student's record showing every referral, visit note, and follow-up. Complete audit trail for compliance.

  • Visual timeline with color-coded status
  • Expandable visit notes per referral
  • Parent contact and follow-up tags
  • Summary stats (total / active / completed)
How It Works
Four steps. Zero paper.

Teacher Submits Referral

From the teacher portal, select a student, pick a category and urgency, describe the concern. Crisis referrals trigger an immediate flag.

Counselor Reviews Queue

The dashboard sorts by urgency — crisis first, then high, medium, low. Each row shows the student, grade, reason, and preferred period.

Visit Logged

After meeting the student, the counselor records what happened: outcome summary, parent contacted, teacher notified, and follow-up date if needed.

Follow-Ups Surface

Pending follow-ups appear on the dashboard automatically. Overdue items are flagged. The counselor closes the loop or extends the plan.

Important Note
This enhances — it doesn't replace
Counselor Queue does not replace existing counseling documentation or reporting tools. It adds a structured intake and tracking layer on top of PowerSchool using custom tables. Your student data stays in PowerSchool. The plugin just makes counselor workflows visible and accountable.
Data & Security
Built for district approval
✓

No external data transfer — all data stored in PowerSchool's own database

✓

Minimal student context — reads only name, grade, and student number

✓

Role-based access — teachers see their form, counselors see the queue, admins see history

✓

District IT controlled — install, configure, and remove through Plugin Management

✓

ALSDE format compliant — follows the same plugin structure used by state-deployed plugins

✓

No parent-facing exposure — staff-only tool, no student or guardian access

Want to see it in your school?

We work directly with your IT team. No cost for the pilot. Fully removable at any time.

Request Pilot →